VISION SOLICITORS – PRIVACY NOTICE
General Data Protection Regulations (GDPR) 2018

The Privacy notice is incompliance with the New General Data Protection Regulations 2018 which came in Force on 25 May 2018.
The purpose of this notice is to explain about the information collected by us, how we process and store your information, reasons for collecting your information, who we shareyourdatawithandalsoprovidesessentialdetailsaboutthespecificrightsyouhave in relation to your data under the new regulations. Vision Solicitors (hereinafter referred as the Firm) acts in accordance with this policy when instructed to act as a Solicitor/Legal Representative.
As the Form already has your consent under the previous regulations, you do not have to do anything unless you wish to withdraw your consent. The Firm is obliged to inform you of additional rights as below.

Who are we.

Vision Solicitors is a trading name of  Vision Solicitors Ltd having its registered office at The Pavilion 56 Rosslyn Crescent, Harrow, HA1 2SZ. Ms Urvi Shah is the Data Controller.

Information collected from you.

While carrying out the legal services as instructed by you the Firm collects some of the following personal information from you:

• Full name
• Date of Birth
• Nationality
• Immigration history
• Family details
• Education, professional trainings and skills, other vocational trainings
• Employment details: past and present
• Racial or ethnic origin
• Religion
• Sexual orientation;
• Criminal proceedings;
• Other personal information relevant to the instructions to provide legal services as instructed by you.

Information from other Sources.

We may obtain the same information from other sources like legal professionals, experts, your family, friends, witnesses, court proceedings, government departments, etc.

Purposes of collecting the information

Your data may be collected for any of the following purposes:

• to provide legal services including legal advise, representations in the tribunals, courts, relevant authorities and as per your contract and your letter of authority;
• to keep the records;
• for administration purpose;
• to respond to potential complaints;
• to check if there is conflict of interest;
• to promote and market Firm’s services;
• to carry out anti-money laundering and terrorist financing checks;
• to carry out office administration;
• as required or permitted by law;
• to comply with regulatory and other legal obligations;

Information provided

If the Firm is instructed by you or on your behalf to provide legal advice, you have to provide your personal information.

Legal Basis

Your data will be processed on the basis that Firm is  authorised by you or on your behalf to collect and retain your personal data and has a legitimate interest in being able to achieve the aims of processing the personal data given by you as set out above. Where special category data is provided, the provider of the data warrants that s/he/they consent the Firm to process that data or that they have obtained written consent from the data subject. In certain circumstances processing may be necessary in order that the Firm can comply with a legal obligation to which the Firm is subjected (including carrying out anti-money laundering or terrorist financing checks). The processing is necessary to publish judgements or other decisions of courts or tribunals.

 

Personal Data Held

As a minimum, the Firms required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, the Firm holds whatever information is provided to it by its clients and others. This will rarely include special category data.\

Data Sources

The Firm obtains all of the personal data from its clients and those who have indicated that they have an interest in the Firm representing them in their legal matters. The Firm also obtains some personal data from:

• Other legal professionals;
• Courts, Tribunals, Home Office, Other regulatory authorities:
• HMRC and Companies house
• Family, friends and associates;
• Experts and witnesses; public sources;
• Business associates, professional bodies, Employers;

 

Recipients of your personal data

Any data provided by a client is treated as confidential to that client and will only be shared with others in so far as authorised by the client and/or it is necessary in order to provide the services contracted for by that client, for example with internal staff, Barristers, Advocates, Mediation Companies, Arbitration and Dispute Resolution Consultants, to comply with regulatory and other legal obligations and to protect the Firm against a potential claim.
In order to provide the contracted services the Firm relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, the Firm ensures that data is processed in compliance with this policy.

Third Countries and Safeguards

Other than where required in order to provide services as required in individual client matters, data is not sent to third countries.

Retention Period

Data is held for six years from the end of the relevant matter or for six years where not associated with a particular matter. Information like names and contact details will be stored indefinitely or until the Firm becomes aware/informed that the individual has ceased to be a potential client.

Consent

The Firm relies on your explicit consent to process your personal information as stated above. You provided the consent when you agreed that the Firm would provide legal services to you and/or when you explicitly signed the letter of authority and/or you agreed to the Firms representation before relevant authorities.

Data Subject’s Rights

Under the GDPR you following rights where relevant, you may have the right to:

• Ask for access to your personal data the Firm holds on you;
• Ask for corrections in the personal data;
• withdraw consent to the processing of your data;  If you wish to withdraw your consent, you need to give the request in writing stating your preference to the Data Controller,  Urvi Shah, Vision Solicitors, The Pavilion, 56 Rosslyn Crescent, Harrow, HA1 2SZ or email your request to the Data Controller at urvi@visionsolicitors.co.uk].
• Ask to receive a copy of the personal data that you have provided to the firm or have this data sent to a third party. This will be done once explicit request is received and will be sent by commonly used format which is either by post or email or fax;
• Ask for your personal data to be erased in certain circumstance;
• Ask the firm to restrict processing of your personal data in certain circumstances,

Complaint procedure

The GDPR gives you right to lodge a complaint with the Information Commissioners’ Office . The Information Commissioners’ Office  can be contacted at.:https://ico.org.uk/concerns/

Automated Decision Making

The Firm do not use your personal data for automated decision making purposes. Automated data processing is the creation and implementation of technology that automatically processes data. This technology uses computers and other communications electronics to gather, store, manipulate, prepare and distribute data automatically.

Changes to this privacy notice

This privacy notice is published on 25 May 2018.

Further contact details

If you have any queries about this policy notice or the information that the Firm holds for you, please contact urvi@visionsolicitors.co.uk.